Senior HR Officer- Recruitment

Job Context

• Duration of the contract : 1 year (with possibility of extension)
• Starting date : ASAP
• Reporting to : HR Manager
• Ensure full-cycle of recruitment, from talent sourcing and attracting candidates to interviewing, hiring, on board and retain the best employees, while growing a strong talent pipeline.

Job Responsibilities

• • Objective 1: Ensure timely recruitment
  • Receive and check all recruitment requisition form
  • Check and update job descriptions and job specifications
  • Determines applicant requirements by studying job description and job qualifications, meeting with managers to discuss needs and develop recruitment plan;
  • Update the recruitment tracker on daily basis;
  • Update recruitment manager regarding ongoing recruitment status by email;
  • Prepare recruitment materials and post jobs to appropriate job board/newspapers/colleges etc.;

• • Source and recruit candidates by using databases, social media etc.;
  • Screen candidates resumes and job applications;
  • Conduct HR interviews using various reliable recruiting and selection tools/methods to filter candidates within schedule;
  • Arranges technical test;
  • Arrange management interviews by coordinating schedules; escorting applicant to interviews;
  • Assess applicants’ relevant knowledge, skills, soft skills, experience and aptitudes;
  • Monitor and apply HR recruiting best practices strictly following mission policies;
  • Provide analytical and well-documented recruiting reports to the rest of the team;
  • Insure proper documenting of each recruitments and archive;
  • Constantly keep recruitment follow up up-to-date;
  • Act as a point of contact and build influential candidate relationships during the selection process;
  • Promote ACF’s reputation as “best place to work”;
  • Ensure reference checking is done properly;
  • Producing Offer letters (conditional/unconditional) along with contracts of employment, employment contract, job description etc.
  • Objective 2: Staff induction
  • Prepare all necessary documents and contents for induction;
  • Conduct effective induction and orientation sessions as per induction checklist;

• • Act as a point of contact for new-joined employees;
  • Develop and update induction materials;
  • Monitor and evaluate induction process;
  • Conduct end of probation interview;
  • Objective 3: Ensure proper documentation, archiving and supervise recruitment related audit requests
  • Prepare all necessary recruitment & joining documents as per the organization policy;
  • Ensure all recruitment files are complete with necessary follow up;
  • Ensure all personal files are completed and with necessary follow up;
  • Ensure all recruitment files and personal files are maintained/archived in an organized manner;

• Actively involved in Recruitment related Audit tasks throughout the year.
• Objective 4: Proactively support ACFs commitments to gender equality, child protection and disability sensitivity
• Read and ensure a full understanding of ACFs Gender Minimum Standards & Child Protection Policies, asking questions and/or for support when necessary;
• Implement all work related activities with a gender, disability and child protection lens, taking into account the different needs, concerns and ideas of our staff and beneficiaries;
• Ensure the incorporation of gender equity principles in all policies and activities;
• Encourage the participation of all genders in meeting and on committees;
• Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability.